System Assessment & Procurement
HTMS provides leadership and support at every phase of the process, with a special emphasis on the assessment of operational and strategic needs that result in comprehensive business and technical requirements. HTMS has supported hundreds of clients with information system assessments and procurements in a variety of settings including: payers, hospitals, practice groups, and clinics. Although we rely on a well-established methodology, we customize our approach to meet each client's specific needs.
Initiation
- Determine operational and strategic objectives
- Develop Project Governance Document defining scope, resources and timeline
- Develop Project Plan
- Identify and contact initial vendor candidates
Discovery & RFP Development
- Perform discovery of current technical and operating environment
- Collect and assimilate detailed requirements
- Develop baseline Request for Proposal (RFP) template
- Develop RFP Scoring Methodology
- Confirm vendor candidates interest
- Identify final candidate list
Finalize RFP & Distribute
- Finalize and distribute RFP to confirmed vendor list
- Prepare tools and processes for RFP review
Vendor Finalist
- Evaluate RFP responses
- Compile RFP Results
- Measure RFP results against Scoring Methodology
- Identify vendor finalists for demonstrations, site visit, and/or proof of concept sessions
Vendor Due Diligence
- Conduct vendor interviews and site visits
- Perform client referrals interviews and site visits
- Select preferred solution and alternate solution
Contract Negotiations
- Review and evaluate standard contracts
- Develop contractual performance & acceptance criteria
- Develop contracting timeline
- Negotiate letter of understanding
Our System Assessment and Procurement engagements result in:
- Minimal interruptions in daily operations and routines
- End to End documentation of business and/or technical requirements
- Efficient and timely selections to meet business needs and strategic objectives
- Higher satisfaction in ultimate system selection based on requirements
